ClickCon Conference Rules and Guidelines

CLICKCON CONFERENCE RULES, GUIDELINES, AND TIPS

  • Your safety is our concern! If at any time you do not feel safe, know that you can always call our ClickCon Security Team 815-474-5817. If there is a problem and you need immediate response, please let us know – and be able to provide your exact location!
  • To answer any questions or for any non-emergency issues, ClickCon volunteers in orange t-shirts will be available to assist you! Just find one and let them know what you need!
  • At ClickCon, there is ZERO tolerance for bullying, for physical violence, for verbal abuse, for cyber bullying, for personal attacks, or for acts of hate of any kind – in person or on social media!
  • Your ClickCon Badge must be worn at all times! We will be checking for your ClickCon Badge at all ClickCon classes, photowalks, and events (yes, even if you got in earlier and left to go to the bathroom – have your Badge with you at all times!). Your ClickCon Badge also has our Chicago Photography Permit printed on it – if anyone questions whether you have a permit to photograph out on the streets, in the gardens, or parks, you should show them your Badge with the permit number.
  • Scavenger Hunt is Sunday evening – there’s info about it on the ClickCon website and on the ClickCon Social Facebook group page. Get a group of 6 together and register! It’s going to be a lot of fun – and there are prizes for the top 3 teams!
  • In case wifi access is not available (and therefore you can’t access the Sched app), be sure to make a hard copy print out or take a screenshot of your class schedule so if somehow you can’t look it up online, you know where you’re going for your next class!
  • Fill out evaluation forms after classes and turn them in either to your speaker or drop them off at the ClickCon Registration desk! Your input will help us improve!
  • We welcome comments so we can improve and make next year’s ClickCon EVEN BETTER! Write down your comments or suggestions and drop them in the Comment Box at the ClickCon Registration desk. We want to hear what you like (or even what you didn’t like) about ClickCon2019.
  • Stay hydrated and fed – it is summer and we don’t want any of our attendees fainting or needing medical intervention because they forgot to eat or replenish with hydrating fluids!
  • Check the weather so you can pack accordingly and be prepared for your outdoor classes or photowalks.
  • ClickCon Social is the place to be! If there are any real-time updates to classes or photowalks, this is where we will be posting! ClickCon Social is our sole means of communication throughout the conference – if you’re not part of the group yet, go request to join now! We will also be posting contests and giveaways on ClickCon Social – you won’t want to miss out!
  • All models, HMUA, and stylists MUST be a part of ClickCon Creatives – this is where we will post any and all updates to classes or conference events that pertain to you!
  • DO NOT LOSE YOUR CLICKCON BADGE!!! Replacement cost will be $100.
  • Get your Show Guide at Registration and USE IT! Daily agendas, class and photowalk schedules, hotel maps, local maps, as well as pictures of the entire ClickCon team are in the Show Guide! It’s always good to have a hard copy of all this information!
  • Wagons or other large rolling carts are not allowed on the Trade Show floor, as space is very limited! Smaller classrooms may also not have enough room to accommodate large carts or wagons for each class attendee.
  • Given the limited aisle space on the Trade Show floor, we are strongly advising against tripods or light stands. Our shooting bays already have lights set up and there are triggers for you to use! For photoshoots and outdoor shoots, remember that you have to carry your gear, so consider a lightweight or travel tripods or light stands.
  • Remember to snap a picture of the model holding their badge, so you get a photo of their face as well as their QR code – which will give you access to their information. This will be VERY handy later when editing 100s of pictures, so you can tag the model. Also, ask the model who to credit for their hair, makeup, and costume/wardrobe, so that ALL get proper credit when you share the finished images. Don’t forget to jot down the location in your photo notes too!
  • Never leave your gear, bag, or electronics unattended! ClickCon will not be responsible for any loss, theft, or damages to your personal gear during the conference. We are in the heart of the city of Chicago. Be vigilant at all times, as our expensive gear makes us targets.
  • There is safety in numbers – for photographers, models, stylists, speakers, and attendees! Find a buddy! And don’t lose them! Collectively, you have more eyes to watch your gear, to watch your surroundings, and to watch out for each other!
  • Make the most of the opportunity to network and connect with people! And not just in person, though you should introduce yourself and get their name. But connect with each other on social media! Ask about their professional page – follow their IG, their FB page, and send them a friend request! And ask them to follow your social media as well!
  • While at the conference, don’t forget to snap a few selfies to share on social media! Our fancy cameras are awesome but at times, you can’t beat a mobile phone with a camera and instant access to posting on social media! Don’t forget to tag #ClickCon2019! And check out our fun fb picture frames!
  • At no time during ClickCon are any monies to be exchanged from model to attendee/speaker for any shoots that are set up independently outside of ClickCon classes and photowalks. The models have signed contracts with ClickCon for the duration of the conference!
  • Register for the Watts of Love Auction at https://qtego.net/qlink/wattsoflove – and don’t forget to go bid on items! Check out the items available for bid at the Watts of Love Booth just outside the Trade Show.
  • A refresher or a gentle reminder for all photographers and videographers… When you are behind the camera, it is easy to get lost in thought doing your thing to the point that you forget all about photographer etiquette! Please be aware of yourself and your surroundings. Don’t leave your gear bag in an area when others will be tripping over it. Be mindful of others near or behind you who are also trying to shoot the models. Watch your elbows and other body parts, don’t jump around, stand up quickly, or move around a lot, as that may put you directly in front of someone else’s shot. If you get a prime location for a great shot of the model (yay!!!), be polite and allow others the same opportunity once you’ve gotten your shot. Don’t take up a prime shooting space to review the photos you have shot – step aside and let other photographers step in that spot.
  • While we are all here to learn, share, and improve as artists, please remember that you own the rights to your own images. Using another person’s work and passing it off as your own is STEALING. Taking another person’s finished image and manipulating it in any way to then use for your own purposes is a violation of a photographer’s copyright and ownership of their images. If someone has shared their work with you, you are not allowed to crop their image so as to remove their watermark (or worse yet, crop off their watermark and try to pass it off as your own). When in doubt as to whether something is allowable or not, contact the photographer whose image it is and ask them! 
  • When working with a model, remember basic etiquette! Never touch a model. Use your words to direct them into the pose you envision or try to show them pose yourself; if you feel you need to physically position the model, do not touch them without asking their permission first!
  • Respect the locations and environment you are in for shoots – don’t climb on things, don’t destroy property, don’t put your model in harm’s way. If you move something for your shot, move it back when you’re done. Chicago Police can and will arrest you if you damage public property.
  • If you haven’t already read some of the posts on ClickCon Social with tips for 1st time conference attendees or for beginner photographers, please go look at them – there’s a lot of great info that’s already been posted!